3rd IM Workshop: H2020 Project Proposal Development and Writing

Information Multipliers (IM) are playing important role in creating awareness and providing support for participation in Horizon 2020. This is a 2 days event designed following the results of the evaluation of the 2 previous IMS events. Workshop is dedicated to provide participants with practical knowledge of proposal development and writing. Therefore, it was divided into number of sessions reflecting practical steps in proposal preparation. The main objectives of the event are the following:

• To provide IMS with practical knowledge on proposal writing and meeting the evaluation criteria.
• To enable IMS to provide support to their customers in proposal development and writing.

DAY 1: Introduction

10:00-10:10	Overall concept of the 3rd IMS Workshop. Presentation of the concept of 2days workshop and the role of 4 moderators.	Aleksander Bakowski, Key Expert 1
10.10-10:30	Strategies on getting into H2020: Step by step approach. Strategy and expertise, finding topic and call, mapping your capabilities, developing your profile and Call Concept note (summarizing content of the call).	Aleksander Bakowski, Key Expert 1

Session 1: Project concept, objectives and results

10.30-11:00	Stage 1: Project concept Brief presentation of three call text examples for the Teamwork sessions. How to read a call, what to look for in the text, how to evaluate if they really fit in, defining project idea and overall concept, defining clear and measurable project objectives and results, analyzing state of the art and identifying innovations,	Thies Wittig, Key Expert 2
11:00-11:40	Workshop 1. Team Work. Map your capabilities against call text. Complete Project Concept Note (defining project objectives, results and relevance to work programme). Presentation of outcome
12:00-12:30	Moderated discussion. Verifying results of group work against real proposal content.

Session 2: Consortium partners and consortium as a whole

12:30-13:00	Stage 2: Consortium Analyzing call text to define consortium, describing organization’s role in the project, defining the role of other partners, preparing partner profile, identifying partners, communication/meeting with partners to refine the original concept, description of participants and third parties.	Thies Wittig Key Expert 2
14:00-14:40	Workshop 2. Team Work. Define the novelty and the role of partners. Search CORDIS database and identify projects/partners related to prepared proposal and identify partners needed for your proposal and novelty of your approach comparing to analyzed projects. Presentation of outcome.
14:40-15:10	Moderated discussion. Verifying results of group work against real proposal content.

Session 3: Project workplan, management tools

15:10-15:40	Stage 3: Workplan How to reach overall objectives (approach), defining WPs, partners responsible, activities, deliverables related to project activities, Perth diagram, milestones, Gantt chart, critical path.	Odysseas Spyroglou, Key Expert 3
15:40-16:20	Workshop 3. Team Work Prepare project implementation structure (WPS) and diagram presenting project implementation plan (PERT diagram). Presentation of outcome.
16:20-16:50	Moderated discussion. Verifying results of group work against real proposal content.

Session 4 : Management structure and procedures

9:00-9:30	Stage 4: Management How to develop management structure. What should be explained regarding management procedures.	Malgorzata Snarska,   SNKE
9:30-10:10	Workshop 4. Team work Prepare simple project management structure and describe responsibilities of all management bodies, as well as decision making procedures.
10:10-10:40	Moderated discussion Verifying results of group work against proposal content.

Session 5 : Calculation of project budget

11:00-11:30	Stage 5: Budget How to calculate project budget. Working days/months, travel, other project direct costs, indirect costs, subcontracting. How budget should be justified.	Odysseas Spyroglou,  Key Expert 3
10:30-12:10	Workshop 5. Team Work. Calculate project budget using provided templates for cost calculations: personnel costs, travel costs, other direct costs, indirect costs
12:10-12:40	Moderated discussion Verifying results of group work against proposal content.

Session 6: Maximising Impact

13:40-14:10	Stage 6: Impact What is the EU added value, impact on development on regional/national level, how partners will benefit from the project, how it will increase their competitiveness on global market, measures to achieve project impact: dissemination in relation to impact, trainings, recommendations, exploitation, business plans, etc.	Malgorzata Snarska NKE
14:10-14:50	Workshop 6. Team Work. Discuss within the team and propose project impact, possible indicators and measures to achieve impact related to the selected call.
14:50-15:20	Moderated discussion.  Verifying results of group work against proposal content.

Session 7 : Integrate your proposal

15:20-15:50	How to approach Ethics and Security part of the proposal	Malgorzata Snarska, NKE Odysseas Spyroglou, Key Expert 3
15:50-16:10	Step 7: Integration How to put project proposal together using already developed components. Application form.	Aleksander Bakowski, Key Expert 1

Presentations and Templates: